Top 5 SuiteSolutions to Improve Sales Management in NetSuite

Top 5 SuiteSolutions to Improve Sales Management in NetSuite

NetSuite is well-known for enabling businesses’ sales team with unique visibility into every aspect of the customer relationship, from support cases to bills, contracts and inventory. With powerful and customisable real-time dashboards, sales managers and reps using NetSuite gain better insight to sell, upsell, drive renewals.

One core functionality that makes NetSuite even more powerful is the ability to extend the software capabilities through SuiteSolutions scripts. These code snippets extend NetSuite’s functionality to meet industry specific needs.

2019 SuiteSolutions to Accelerate the Sales-Team

These are our top five scripts in the 2019 SuiteSolutions Bundle that can help your sales-team by accelerating your current NetSuite implementation:

1. Auto Charge Credit Card 

Charging customers at fulfilment to improve cash flow.

Features:

  • Sales Orders that have credit card payment method applied will automatically be invoiced on fulfilment.
  • The amount billed on the credit card will automatically equal the amount shipped. 

2. Credit Card Re-Authorisation 

Back-orders or custom orders maintain their valid authorisation beyond the authorisation period as well as checking for valid authorisation before the order is shipped.

Features:

  • Sales Orders are identified if they require either authorisation or re-authorising.
  • Creation of re-authorisation business rules if required.
  • Scheduled Scripts are used to trigger re-authorisations.
  • Sales Orders that do not have a valid authorisation will display a warning message at the time of fulfilment.

3. Enhanced Validations & Defaulting

The ability to perform validations on sales and fulfillment transactions such as negative inventory, valid customer and item combinations.

Features:

  • Create restrictions on which items can be sold to a specific customer.
  • Validation on the quantity entered on sales and fulfilment transactions, so negative inventory does not occur at the specified location.
  • Default customer discounts on sales transactions.

4. Shared Vendor Bills

Expenses can be shared across subsidiaries, locations or departments.

Features:

  • Distribute expenses across different subsidiaries, departments, classes, locations or accounts.
  • Define expense distribution schedule at the user’s discretion and assign distribution schedule to bill at the time of vendor bill entry.
  • Flexibility to dictate distribution schedules to either the entire bill or individual line items.
  • Standard or inter-company journal entries are automated generated to reflect distribution for approved vendor bills.

5. Project from Opportunity

An advanced ability to create project record directly from an opportunity record based on preferences that are configurable.

Features:

  • Automatically create and update projects based on the probability level of the opportunity.
  • Automatically link opportunities to projects.
  • Users can define what fields are sourced to the project from the opportunity record based on the probability levels.

2019 SuiteSolutions Complete Guide

Download the document with the full 2019 SuiteSolutions Bundle List here:

SuiteSolutions List

SuiteSolutions scripts provide visibility into key business metrics. If you want to know which scripts can accelerate your NetSuite implementation go to our:

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Top 5 Features of NetSuite Starter Edition to Automate Small Business Administration

Top 5 Features of NetSuite Starter Edition to Automate Small Business Administration

The SuiteSuccess Starter Edition, which was released earlier in 2018 to the Australian market is turning heads in the small business world.

For companies who feel they are hitting the limits of what small business accounting software can do to support their growth, SuiteSuccess Starter Edition provides customers with a single platform to manage their entire growing small business including:

Sales, CRM and Marketing Automation

Accounting and Financial Management

Inventory and Warehouse Management

Customer and Vendor Portal

Feature #1.
50+ Automated Reminders and Workflow for Small Business Owners

NetSuite SuiteSuccess Starter Edition comes out of the box with over 50 business reminders to help you stop looking for problems and start managing your business proactively by exception.

NetSuite Reminders are configurable for each user, to only show them the information that is relevant to their role and responsibility.

These reminders are not only tasks that you set for both yourself and other users, they are also driven by activity in the system, and are configurable to suit your needs.

Need to know how many customers you have, with an outstanding balance of more than $2000 and 30 days? With NetSuite’s powerful reminders, you alerted immediately whenever a customer meets these criteria. With the system constantly watching for things that matter to you, you can spend less time reviewing reports, and more time actioning tasks.

Feature #2.
50+ Prebuilt Business Performance Indicators.

With SuiteSuccess Starter Edition you can see live, in real time how your business is performing, and quickly compare that to previous periods. With NetSuite KPI’s Portlet, critical business performance information will be front and centre, giving you the opportunity to make quick decisions on solid information.

Each day, as you continue to use the system, you will be able to see in real time, revenues, COGS, Net Profit, Margin Trends and more.

Feature #3.
Real Time Dashboards.

Because NetSuite is a single system to manage your entire business, you will be able to configure your dashboards to present you the information that is most important to you. In a single glance small business owners can see exactly how they are performing across marketing, sales and quote management, accounting, finance and cashflow as well as operational intelligence based on unique attributes of your business.

Feature #4.
Drag and Drop Customisation

Customers can not only enjoy the functionality of the world’s leading cloud business management platform, as well as 3000 hours of industry leading practices that are built into the system from day one, but they can also customise NetSuite with fields, forms and tables with a unique set of inbuilt tools.

If you need to capture additional information about an item, a customer, a supplier or anything else in the system, end users can easily add additional fields to NetSuite. More importantly, they can then report on these fields which makes NetSuite one of the most powerful Business management platforms available to small businesses.

Feature #5.
Rapid Implementation and Go Live

In years gone by, small businesses were often precluded from solutions such as NetSuite, as both the license fees and implementation effort required to get them up and running was beyond the capacity of a small business.

Now, with SuiteSuccess Starter, Australian small businesses can be live in as little as 45 days with a system that will continue to grow and change with their businesses, which is a big threat to competitors like Xero and MYOB who are only offering a small piece of the puzzle. For businesses who are wanting to upgrade their systems, but are worried about the time and expense associated with an ERP rollout, NetSuite provides the perfect mix of standardisation and configurability.

Download our complete NetSuite Ultimate Buyer’s Guide

All you need to know about NetSuite installation, modules, pricing, technology and configurations available for the leading Cloud-Based ERP for Small Businesses.

Where to from here?

Smart businesses owners understand that having one system, across their entire business means they spend less time and money on IT infrastructure, have better visibility into business performance across all departments, and can empower their employees to be more efficient and effective in their roles.

In addition, the leading practices that are built into NetSuite SuiteSuccess Editions means that small businesses whom might not have solid processes built into their operations are able to quickly move a way of operating that has been tried and tested by thousands of businesses across the world.

Need a specialist’s free advice?

If you are interested in learning more about how Klugo is helping our small business customers revolutionise their IT and Software strategies with the world’s leading cloud business management platform, then please reach out to one of our NetSuite experts.

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From Xero to NetSuite in 45 Days.

From Xero to NetSuite in 45 Days.

Products like MYOB and Xero provide outstanding accounting functionality. However, as businesses grow and prepare for the future, they find that the complexity of managing their distribution operations increases, and the limits of these entry-level software packages can become a daily frustration.

Suitesuccess Starter is the ideal solution for growing businesses to painlessly upgrade from stand-alone accounting packages and offers functionality to streamline your inventory management, demand planning, work order and more. If you re sinking in a sea of systems, spreadsheets, integrations, API’s, read on.

Differences in Xero vs NetSuite.

While Xero and NetSuite are ranked amongst the best online accounting solutions in the world, their scope and targets are different. Xero’s aims to solve day to day accounting and is not part of a larger suite. NetSuite, on the other hand, is part of a comprehensive and integrated suite integrated ERP/CRM at lower cost than traditional vendors like SAP or Microsoft Dynamics.

Both Xero and NetSuite Financials provide a full range of accounting capabilities like accounts receivable and payable, integrated banking and reconciliation, invoicing and billing, expense tracking, reporting, tax management, payroll, budgeting, and forecasting, etc. But NetSuite covers a wider range of services like CRM, e-commerce, project management, business intelligence, work orders, field service management and others.

NetSuite as more complex product to configure, typically required a several months implementation, but since the introduction of SuiteSuccess Starter Edition, Oracle+NetSuite’s newest product offering, it has revolutionised the way that small and medium-sized businesses approach upgrading from entry-level accounting packages. It can be implemented sometimes as fast as in 45 days.

The solution is an out-of-the-box NetSuite Edition, pre-built with the leading practices for a growing small business, incorporating tailored dashboards, roles, workflows and more. SuiteSuccess Starter edition provides core functionality across:

  1. Accounting and Financial Management.
  2. Sales, Marketing and CRM Management.
  3. Operations and Business Intelligence.
  4. Inventory and Warehouse Management.

For over 20 years, NetSuite has been the leader in Cloud ERP for Distributors and boasts some of the world’s leading wholesalers as happy clients.

SuiteSuccess, Your Step-by-Step Guide

Cloud technology has taken hold. Leaders in their industries have already adopted the latest technology as it provides real-time information, access from anywhere in the world, and a better end user experience.

SuiteSuccess is NetSuite’s latest innovation designed to expand businesses upgrade their legacy systems to an industry-tailored out-of-the-box business management platform.

The rapid implementation model is only possible due to the leading practices already built into the SuiteSuccess platform. Hours of implementation and scripting effort has been bundled into the account from the first day, which means customers and implementation partners can focus on loading customer, vendor, item and inventory data into the system, and move into testing without having to build the system from the ground up.

What are the leading practices?

For over 20 years, NetSuite has dominated the Cloud ERP space. With the combined learnings of thousands of implementations, NetSuite has taken this information to build out standard industry practices including a chart of accounts, reports, dashboards, roles, and custom information to give wholesale distributors a platform to grow.

How do you know if SuiteSucess is right for you?

There are four common situations where SuiteSuccess rapid implementation provides a superior experience for customers:

1. You are facing severe time constraints.

  • You are currently using a legacy system or version that is going to become unsupported, or your contract is nearing expiry.
  • You are starting a new business, with tight timeframes to commence operations.

2. Your current software is preventing growth.

  • Legacy systems are preventing you from acquiring new business, or improving current processes to allow for the management of increased demand.
  • Your business model has changed, and existing processes and procedures do not translate to the new business strategy.

3. You are hiring more people to handle growth.

  • You’re hiring for labour that could otherwise be handled through process improvement and automation.
  • You’ve hired more sales, accounting or warehouse staff to compensate for inefficient systems.

4. Your customer service level has dropped due to increased demand.

  • You do not have internal knowledge of best practices and need support to ensure that you are operating in the best possible way.
  • You’ve lost staff in the business that helps key knowledge in business operations.
  • Your staff are being stretched too thin as the business grows.

If you are facing any of the above challenges, connect with us on the form below and one of our SuiteSuccess experts to help guide you through an evaluation of Xero vs NetSuite or download our Ultimate Buyers Guide to NetSuite

Klugo are leaders in leveraging the power of NetSuite. As a 5 Star NetSuite Partner, we help businesses take their first step into ERP, and support their ongoing journey to maximise their investment in Cloud ERP technology.

Need a specialist’s free advice?

Feel free to call an expert in SuiteSuccess. Find out how NetSuite cloud-based technology can transform your business.

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The Secret to Superior Inventory Management

The Secret to Superior Inventory Management

Seize Distribution Opportunities

The downfall of wholesale distribution has been highly exaggerated in recent years. Yes, manufacturers have more opportunities nowadays to sell directly to consumers, but there are two main reasons why distributors are needed now more than ever. Manufacturers’ supply chains often lack the scale, sophistication, and efficiency that most distributors possess, and reaching similar levels would incur major ongoing costs. Secondly, the direct-to-consumer model can cannibalise sales from channels that rely on wholesale distribution. For distributors, it’s all about seizing the opportunities in place in order to respond to consumer expectations with greater efficiency and agility.

Reducing Inventory and Operating Costs

To keep up with (and keep profiting from) changes in consumer demand, inventories must be low and operating costs need to be stable. This involves streamlining processes, automating systems, and doing whatever you can to minimise costs and delays. By using the right platform for your business, you can manage the growing complexities of wholesale distribution that manual methods simply cannot, and coordinate the three main areas of operation: inventory, deliverability and profitability.

Consumer Demand Changes Quickly

Consumers switch between products and brands. The quicker they do this, the more agile distributors must be at adjusting their inventories. Challenging and demanding, this cycle can be damaging to those who fail to align their supplies with demand. If stock is too low, sudden peaks in demand can mean that customers will go elsewhere. 41% of consumers in Australia say they would turn to overseas merchants if stock is unavailable locally.

Take a Lean Approach

Inaccurate orders and inefficient inventory utilisation can start to erode business margins and damage the ability to cater to abrupt shift in demand. Similarly, unused warehouse space or slow picking processes can further hinder distributors from promptly responding to consumers. Ultimately, these issues stem from lack of visibility into supply chain. If distributors can’t see the demand that products are experiencing, they’ll be in danger of taking a reactive stance which leaves little to no opportunity to operate in the agile, predictive way that manufacturers and supply chains need to grow sustainably.

NetSuite Inventory Management Software

Distributors need a system that comprehensively manages as many supply chain touch points as possible, but provides real-time data in a form that can easily be deciphered and converted to action. This is where cloud-based systems really excel, offering a platform for future growth and providing an integrated view of inventory movements throughout the supply chain all the way through to post-sales interactions. A key feature of NetSuite ERP is that it identifies “blind spots” in a distributor’s inventory; whether it’s the utilisation of actual inventory or planning for future demand. The better equipped that distributors are to predict future consumer expectations, the leaner and more agile their inventories will be. For more information, download the white paper below or get in touch with an expert.  

Top Three Pain Points For SMEs Outgrowing Accounting Software

Top Three Pain Points For SMEs Outgrowing Accounting Software

This article was written by Brendan Laufenberg, SME Consultant, Klugo. 

As a specialist in cloud software for SMEs, I work daily to help growing companies evaluate the proven benefits of upgrading their internal software systems to a single, cloud-based business management platform. Generally, there are three key factors that trigger this move.

1.   Multiple Software Packages and Databases

How does it happen? As a small business grows, their requirements for different types of software to manage information increases. Over the years, owners often make multiple software purchase decisions and end up with five or six different software packages to manage CRM, Accounting, Marketing, Project Management etc. I regularly find that a huge number of spreadsheets are used to track and report on information that is not captured in the existing software packages. What’s the impact on the business? An enormous amount of time and effort is spent to aggregate data for reports, which over time also leads to inaccurate reporting.

2.   Multiple Accounts/Logins

How does it happen? SME accounting software is designed to help a new business move away from spreadsheets to a more sophisticated system. At a certain point, it starts to make sense for a business to separate some of their operations from an accounting and entity ownership point of view. When this happens, most people set up multiple accounts of their accounting software for each company, which causes several back-office inefficiencies. What’s the impact on the business? In order to manage the new complexity, owners hire additional staff to handle the increased workload. Staff spend huge amounts of time not only logging in and out of different systems, but also correcting errors due to the wrong information being entered into the system.

3.   Duplication of Data Entry 

How does it happen?  As there are so many different databases, staff spend a great deal of time updating different systems with the same information, or uploading and downloading information to share between systems. What’s the impact on the business? By continuing down the path of having multiple systems, owners can expect staff to be far less efficient in their ability to do their jobs, as well as needing to invest a lot of money in maintaining a fractured software cluster. This only gets worse as the business grows and time goes on. My work is challenging and rewarding. I get to help small businesses evaluate their current systems, and find a genuine ROI in both time and money when they make the decision to upgrade to NetSuite for Small Business. If your business experiences any of these issues and you’d like to find out more about possible solutions, please feel free to reach out – I’m always happy to have a discussion or grab a coffee. Get in touch – [email protected]

 

Business Process Review

Business Process Review

 

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